General Information

Office Phone: 610-351-5700

Absentee Hotline: 610-351-5900 Extension 66711

Communication

Today, teachers and parents are just a few buttons away on the telephone or a simple mouse click away on the computer. Listed below are procedures for parents to use when the need arises to communicate with school personnel.

COMMUNICATING WITH THE SCHOOL OFFICE BY TELEPHONE  
610-351-5700

Parents may contact the school office directly by dialing our main number at 610-351-5700.  In most cases, the school receptionist will answer the call personally.  During high volume periods, calls may be directed to the school’s general voice mailbox where parents can leave a message and a return call will be made as soon as possible.  All requests that need attention before the end of a particular school day should be made through the school office using our main telephone number. In addition, parents should use our main telephone number when there is a need to speak directly with school personnel during the school day.  The school office and our main telephone system operate each weekday from 7:30 a.m. to 3:30 p.m.

 COMMUNICATING WITH SCHOOL PERSONNEL BY VOICEMAIL
610-351-5900

Parents may leave a voice message for school personnel by dialing the district’s voice mailbox system at 610-351-5900.  When prompted, parents should enter the five-digit extension for the staff member they wish to contact.   This method of communicating with school personnel should be used when a message or request does not need attention before the end of the school day.  The voice mailbox system should not be used to give verbal permission for parent transport, to request homework, or for any other matter that needs attention before the end of the school day.  Parents should contact the school office using our main telephone number when they need to speak with school personnel directly.  The district’s voice mailbox system operates 24 hours a day 7 days a week.

COMMUNICATING WITH SCHOOL PERSONNEL VIA E-MAIL

All school personnel have a District provided e-mail account. Please visit the Directory page on the Springhouse website (https://sms.parklandsd.org/directory) to obtain a staff member’s e-mail address.

INFORMATION THROUGH THE DISTRICT AND SPRINGHOUSE WEBSITES

Parents may visit our district website at www.parklandsd.org. The website has pages for the school district calendar, the Board of Education, the administration, curriculum and instruction, policies, athletic events, and food services.  In addition, each school in the district has a separate home page of information.  Springhouse is also proud of its website https://sms.parklandsd.org/ You will find great information pertaining to grade level curriculum, special programs, guidance, the main office, our nurse, PTO, and much, much more on our Staff Schoology pages.  The website is the primary source of information for our families.   

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Daily Annoucements

Each day the Daily Announcements page on our website is updated to reflect new information for our families concerning school events, athletics and educational concerns.  Please review this link for announcements at https://sms.parklandsd.org/announcements.

Student Grades

Parents are encouraged to follow their students’ progress using Home Access Center (HAC) and Schoology.  The Middle School runs on a 6 marking period rating system, but parents can check progress online at any time.

For information on how to access Schoology, click here: https://www.parklandsd.org/departments/technology/schoology

For information on how to access HAC, click here: https://www.parklandsd.org/departments/technology/home-access-center-information

Calendar of School Events

The Parkland School District Activities Calendar provides district-wide information for school events at all schools in the district. The youngest student in each family will receive the Parkland School District Activities Calendar during the first week of school.  Additional school events and activities will be posted on the Daily Announcement page (https://sms.parklandsd.org/announcements).

Rapid Notification System

The School District uses the rapid notification system “School Messenger” that allows for automated telephone calls, text messages and e-mails to phone number(s) and email addresses the parent or guardian has provided to the District.  To receive text messages, parents must opt-in by texting the word “yes” to 68453. To view or change this contact information, parents need to submit a Student Update Form within Home Access Center (HAC) at http://pldhomeaccess.splihost.com

Regular School Hours

School will be held each weekday from 7:45 a.m. to 2:40 p.m. Vacation days, teacher in-service days, early dismissal days, late start days, and inclement weather days will create variations in the regular school hours. The school office will operate from 7:30 a.m. to 3:30 p.m.

Access to the School

Springhouse Middle School will be locked at all times, and all visitors are required to enter the school through the main entrance.  The Parkland School District has initiated a new security protocol, which may require all visitors, including parents to show identification upon arrival.  Acceptable forms of ID include:

1) Driver’s license or DOT identification card; 2) Commonwealth Agency Issued ID 3) U.S. Government Issued ID 4) U.S. Passport 5) U.S. Armed Forces ID  6) Employee ID  7) Student ID  8) Firearm permit.

When a visitor arrives at school, press the buzzer to contact the building receptionist.  The visitor will be asked their name and to state the nature of their visit.  The visitor should be able to identify the name of the child, grade, and name of the staff member they have an appointment to see, if appropriate.

Parent Transport to and from School

Students who are transported by their parents to and from school should arrive between 7:15 a.m. and 7:40 a.m. and will be dismissed at 2:40 p.m. 

Vehicles should enter the school at the main entrance and move in a single line around the outside perimeter of the parking lot heading toward the school.  Vehicles should move in succession to the sidewalk area, and then exit directly out of the parking lot.  Students who utilize parent pickup will use the main entrance to meet their parents who will pull up to the parent pickup line. Students are not permitted to walk through the parking lot without being escorted by a parent.  You do not need to send in a note to pick up your child at the end of the day.  In the event of an UNEXPECTED need for parent pick up at the end of the day, please call the Main Office at 610-351-5700. To minimize disruptions to classroom instruction, please avoid changing transportation plans once the school day has begun.

For security reasons we cannot allow anyone to double park in the front of the school.  Please use the dedicated Visitor’s parking spots.  In addition, please do not use the access road behind SMS; this road is used for district vehicles.

Student Arrival and Dismissal

Students are encouraged to use bus transportation provided by the school district.  If a student is driven to school the designated parent drop off location for the school must be utilized, avoiding the bus entrance.  Students will be allowed to enter the building at 7:15 a.m. proceed to the Cafeteria and wait for the 7:30 a.m. bell to head to their lockers.  Students should report to their homerooms no later than 7:45 a.m.

    Location   Arrival Time Dismissal Time
Parent Transport:   Main Entrance     7:15 - 7:40 a.m.   2:40 p.m.
Bus Students:       Bus Loading Area    7:30-7:40 a.m.  2:40 p.m.


Any students who does not make it to homeroom by 7:45 am is considered tardy and must sign in at the Attendance Office.   Students utilizing parent pickup at the end of the day should be picked up at the front entrance.      

Students Who Arrive Late and Leave Early

Any student who arrives late (after 7:45 a.m.) to school should provide a note from a doctor or parent indicating a reason and sign in at the Attendance Office.  Parents do not need to come in the building with their child, they can watch their child buzz in to enter.  This procedure is mandatory in order to keep accurate attendance records and maintain student security.  

Student lates are recorded and calculated each Trimester.  Any student who arrives late more than 3 times in a Trimester may be issued an after-school detention at the discretion of administration for each additional late after the 3rd.  Written notification of this detention will be mailed home and communicated to your child.

Students with Preplanned Absences / Early Leaves

Emergency Permits are approved for medical appointments and personal emergencies and may be issued for the entire day(s) or a portion of the day.  An Emergency Permit signed by the parent is necessary for a student to leave school.  It is the student’s responsibility to obtain the teacher’s signature on the permit for the classes they will be missing during the absence.   The completed emergency permit must be returned to the attendance office the day prior to the absence.  Emergency permits serve to notify the attendance office and teachers of the absence, allow students an opportunity to receive missed work and have the child in the office at the appropriate time to pick up.  Students leaving during the school day are to sign out in the attendance office prior to leaving and sign in upon returning.  Students may obtain permits from the attendance office, homeroom teacher, or online.  Parents may also write a note if you do not have an emergency permit.  Students should bring the emergency permit to the attendance office during homeroom.

Your child should report to the Main Office at the requested time of dismissal and sign out.  Parents should park in the Visors parking spot and buzz in, verify their ID and wait in the vestibule for their child.  In the event of an emergency, parents should notify the school office at 610-351-5700 for an early pickup, and this should be done as soon as possible to avoid any delay or confusion.  Due to bus traffic, please plan to pickup your child by 2:20 pm for an early leave.

In all cases, students will be released only to their guardian unless written or verbal permission from the guardian is received to do otherwise.  That person may be required to show identification. 

Reporting a Student Absent

If your child must stay home from school, please call and leave a message on our attendance hotline 610-351-5900, ext. 66711 by 9:00 a.m. that day.  The office staff will keep a log of all calls made before 9:00 a.m. and therefore, a written absence excuse will not be necessary.  If an absence is not reported before 9:00 a.m., an automated call to your designated telephone number will be made to inform the parent of the child’s absence.  Following any absence, students should return a blue absence card or note from the parent indicating a reason for the absence to the attendance office.  If communication is not received within three (3) school days, the absence may be considered unlawful as required by the Compulsory Attendance Law and the student may be subject to disciplinary action.  After 6 absences you will receive a warning letter that doctor’s notes will be required after 10 days of absence per the State Department of Education.

Parents should to complete an EMERGENCY PERMIT for any planned or extended student absence from school.  A weeks’ notice must be given to compile homework for an absence of three days or more.  This form is available from the main office and on our website and must be completed and submitted to the attendance office prior to absence.

ABSENTEE HOTLINE   610-351-5900 Ext 66711

Homework Assignments for Students Absent From School

If you wish to request homework:

One day absent: The student is responsible for obtaining homework from a classmate.  It is suggested that each student choose a responsible “buddy” from his or her team for this purpose.  Students should also check their class Schoology course for any missed assignments.

Two or more consecutive days absent:  Parents may request the homework on the second day of the absence by calling the Guidance Office secretary, Mrs. Bortz, before 9:00 a.m.  Homework will be ready for pickup in the Guidance Office at 2:30 p.m. and must be picked up by 3:30 p.m.

Call 610-351-5700 and ask for the Guidance Office Secretary, Mrs. Bortz

Delivery and Pick-Up Before, During and After School

Parents may drop off items for their child before, during, and after the regular school hours as circumstances dictate. Parents are requested to drop the item(s) off on the table in the vestibule, labeled with the students’ name and the receptionist will call your childs classroom for the student to pick up.  Please be advised that parents are not permitted to make deliveries to their child’s classroom. 

Students who forget their gym clothes will be allowed to call home during the first two weeks of the physical education rotation.  Students will not be called out of class to pick up gym clothes – it will be their responsibility to check the drop off table before gym class to see if their bag was dropped off.

If a student forgets to take home their homework, projects, etc., following dismissal, the latest it can be picked up is 3:30 p.m.  There will be no access to the building after 3:30 p.m.

Lunch Schedules

Lunch period will be conducted on all regular school days according to the following schedule.

A Lunch    10:46am-11:16pm

B Lunch     11:16am-11:46am 

C Lunch     11:46am-12:16pm 

Lunch Menu

Parkland School District offers breakfast and lunch daily. 

Breakfast and Lunch Menus

Students may bring a lunch from home or purchase a school lunch. The following cafeteria prices are in effect for this school year:

Student Lunch - $2.85; Breakfast-$1.60

A school lunch consists of five different components: 1.) meat/meat alternative 2) bread/bread alternative 3) vegetables 4) fruit 5) milk.

All five food items are offered daily.  The Cafeteria staff encourages students to take all five items but students must choose at least 3 of the 5 to make a meal, with 1 of the 3 being either a serving of a fruit OR vegetable. Whether students choose 3, 4, or 5 items, the price of the meal is the same. 

The Caftrac System

The CAFTRAC Debit System will be used in our school cafeteria to assist parents and students in managing lunch money from day to day during the school year.  Students may purchase the school lunch, a la carte items which include a beverage or and “extra” (prices may vary) using the CAFTRAC system.

Money may be deposited into a student’s account any morning prior to the start of school. Deposits in the form of cash or checks, payable to the “PSD Cafeteria Account”, should be placed in an envelope clearly marked with the following written on the envelope “CAFTRAC”, the student’s first and last name, homeroom teacher’s name and amount enclosed. If a parent would like to deposit money into more than one child’s account, the envelope should clearly indicate the amount to be deposited into each account. Students may place their envelope in the CAFTRAC box in the cafeteria as they arrive at school.  You may also log onto www.myschoolbucks.com and deposit money into your child’s meal account for a small fee.  You will need your child’s Student ID number.

The Cafeteria Staff will alert students of a low balance in their account. If an account reaches a negative balance, a letter requesting additional money will be sent home.

Administration of Medicines

The school nurse will administer medications to students during the school day with parental and/or physician permission when necessary. Parents must complete a “Medical Authorization Form” before any medication can be dispensed at school. In addition, parents are required to bring the medication to school. Medication should not be sent to school with a student. These procedures are mandatory to ensure the proper and safe administration of medications. Parents are advised to contact the school nurse or nurse’s aide whenever it is necessary to administer medication to their child during the school day.

Additional questions can be directed to the school nurse at 610-351-5700 x 66400.

Field Trips

At times during school hours, students will participate in day field trips for educational purposes that take place away from your student’s school. These may include a visit to another Parkland school or to a site off School District property. Parents/Guardians will be notified of all such field trips in advance. All possible care and precaution will be taken to safeguard students including the administration of emergency medical treatment by qualified personnel.  Field trips are governed by Board Policy 121. If you do not want your student to participate in day field trips, you must notify the District in writing no later than one day prior to the scheduled trip.

The SMSP and the Parkland School District provide for the cost and transportation of all field trips taken by our teachers and students during the year.

School Volunteers

To volunteer for any event or program, adults must have their volunteer clearances on file with the PSD Human Resource department. Please visit the PSD website at https://www.parklandsd.org/departments/human-resources/volunteers to access complete instructions for obtaining your clearances and the required forms.

Bus Passes

In order for your child to obtain a bus pass to ride a different bus home, both students must provide a completed request form or note signed by a parent.  These requests should be submitted to the receptionist during homeroom and the completed bus pass should be picked up by the student during their lunch period.

Blank Bus Pass 

After School Shuttle/Late Activity Bus

If your child is participating in an activity after school that is at OMS or PHS, they need to take the 2:40 PM after school shuttle buses located in the rear lobby (outside the cafeteria).  It is the responsibility of the student to let their teacher know that they need to be dismissed at 2:35 so they can catch the 2:40 p.m. shuttle. 

If your child is attending an activity after school at SMS or OMS and you are unable to pick them up after their activity, they can take the 4:20 p.m. Late Activity Bus Shuttle to PHS.   Once they arrive at PHS, they will board the appropriate Late Activity Bus depending on their address. This bus leaves PHS at 4:35 p.m.  All your child needs to know is their regular bus stop and communicate that to the driver.  Please note that the Late Activity Bus Run is considered an “Express Run” and does not go to every stop in the district. The drivers do their best to get your child as close to their regular stop as possible.

Student of the Month

Selection Process
Students are nominated based on the team members’ perceptions as they consider students who:

  • demonstrate service to school and community
  • are academically conscientious – do not have to be honor roll but continue to try and work to potential
  • accept responsibility
  • exemplify courtesy and consideration for others
  • are cooperative, cheerful, and serve as a positive role model to other students

Student of the Month Recognition
The Student of the Month List will be displayed throughout the school and we would like each student and parent to have a certificate, which you might share with friends and family. Students will be recognized within their teams.

Student of the Month Breakfast
Each month, Springhouse Middle School has a breakfast to celebrate the most recent winners of the Student of the Month. This is a very special honor. Both the students and their parents are encouraged to attend the breakfast to help celebrate this honor.

PTO Information

We have an organization called the SMSP (Springhouse Middle School Partnership).  Additional information, including ways to become involved and a calendar and explanation of events can be found here:

SMSP Website  

Publications

Forms